Vacancy – Office Administrator (In Person)

VACANCY – COCOA POD REALTY & PROPERTY MANAGEMENT SERVICES

Job Title:        Office Administrator

Location:        #54 Rockly Vale, Scarborough, Tobago

Employment Type:   Full-Time

About Cocoa Pod Realty

Cocoa Pod Realty is a leading real estate company in Trinidad and Tobago, specializing in Commercial and Residential Sales and Rentals. With a newly opened office in Tobago, we are committed to providing exceptional service to our clients.

Job Overview

We are seeking a highly organized and motivated Office Administrator to join our Tobago team. The successful candidate will provide administrative support, manage office operations, and ensure the smooth day-to-day running of the office.

Responsibilities

• Greet and assist clients, providing excellent customer service.

• Answer and direct phone calls and emails.

• Schedule appointments and manage calendars.

• File and maintain organized and up-to-date records of property listings, client information and database.

• Assist with preparing contracts, reports, and other real estate documents.

• Monitor and order office supplies as needed.

• Liaise with real estate agents, clients, and service providers. Utilize whatsapp groups to co-broke

• Perform basic bookkeeping tasks such as processing payments and invoices and logging income and expenditure.

• Maintain the cleanliness and organization of the office space.

• Any other related duties assigned by Management.

Qualifications

• Proven experience in an administrative or office management role.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Strong organizational and multitasking skills.

• Excellent verbal and written communication.

• Ability to work independently and as part of a team.

• Experience in the real estate sector is an asset but not required.

Core Competencies

• Organized/Aware – implements practical time management skills and prioritises tasks based on instruction, guidance and personal experience.

• Proactive – seeks new tasks and development opportunities. Identifies and develops new ideas and areas for improvement and is prepared to logically robustly defend them.

• Problem solver – solves work-related problems, demonstrating innovative, critical thinking and the ability to plan and undertake projects. Shows a clear understanding of the needs of clients and the business.

• Credible – develops personal credibility based on expanding knowledge and skills and gaining a positive reputation with peers and colleagues.

• Deadline-oriented – applies strategies to prioritise deliverables and multitasks to meet deadlines.

• Confidential – High degree of discretion, judgment, tact and poise

Benefits Package

• We value our employees and offer a competitive benefits package, including:

• Vacation Leave: 15 days of paid vacation annually.

• Sick Leave: 14 days of paid sick leave per year with a medical certificate.

• Professional Development: Opportunities for training, workshops, and certifications related to real estate and administration.

• Telephone Allowance: Monthly stipend to cover package for unlimited voice and data.

• Team Building Activities: Company-sponsored events and activities.

• Parental Leave: Maternity and paternity leave in accordance with national regulations.

Days of work will be either:-

• Tuesday – Friday (8am to 4pm or 9am – 5pm) &
• Saturday 9-12 OR

• Monday – Friday (8am to 4pm or 9am – 5pm) &
• Saturday 9-12